A collective event only offers times when every named host is free. Use it for panels. It is documented on the team scheduling page; for a lighter option when calendars are uncertain, use a group poll.
Before you start
- Every host whose presence is required.
- Each host's conflict calendars and working hours.
- A plan for when one host declines.
How to complete this task
- Add every host whose presence is required.
- Confirm each host's conflict calendars and working hours.
- Inspect the combined availability for a realistic booking window.
- Test what happens when one host declines or disconnects a calendar.
Finish by opening the public link in a signed-out browser: a saved setting is not proof that the guest path works.
Troubleshooting
The problems people report most often with this task, and the cause behind each one.
Almost no times are available.
This is expected. Requiring three or more calendars to overlap shrinks availability sharply — reduce required hosts, widen the window, or make some attendees optional.
One host's calendar is not being considered.
Confirm that host is listed as required and that their conflict calendars are connected. A missing connection silently makes them look free.
A required host declined after confirmation.
Decide in advance whether the meeting proceeds or is rescheduled, and who communicates that. Panel interviews need this rule written down.
Related Meetin.gs help
Return to the Meetin.gs Help Center for the adjacent configuration guide, or send the exact event code and expected result when the documented checks do not explain the behavior.
